Inter-entity loans
Keep inter-entity loans reconciled all year
See both sides of an intercompany loan together, auto match what’s in both Xero files and post the rest across in bulk. The loans agree whenever you look, so management reports are right and mistakes turn up while the client still remembers them.
Included in the base subscription
| Client #1 | Balance | Status | Balance | Client #2 |
|---|---|---|---|---|
Bull Antics Pty Ltd | $ -35,000.00 | $ 35,000.00 | Bull Buckets Pty Ltd | |
| Bull Antics Pty Ltd | $ 70,121.3012 to match | $ -63,258.705 to match | Crazy Bull Family Trust | |
| Bullish Pty Ltd | $ -12,480.503 to match | $ 11,980.50 | Bull Antics Pty Ltd | |
Schurr Pty Ltd | $ 86,410.252 to match | $ -84,910.251 to match | Schurr Family Trust | |
| Schurr Pty Ltd | $ 18,250.00 | $ -18,250.00 | Schurr Property Trust |
Illustrative view. Sample client groups and sample figures.
What goes wrong today
Two exports and a spreadsheet
Matching means exporting both ledgers to Excel and ticking the entries off one by one, for every pair of entities in the group.
So it only happens at year end
It takes long enough that it waits for 30 June, when nobody can remember what a payment in August was for.
Then something changes
An entry gets edited after the loan was reconciled, and you’re back in the spreadsheet trying to find what moved.
One loan, start to finish
From two ledgers to one agreed balance
This is a loan between two Bull family entities, each with its own Xero file. The figures are made up, but each step works the way the tool does.
Both sides of the loan, side by side
Open the loan and both files sit together for the dates you choose. The trust splits the loan across funds contributed and drawings, so both accounts reconcile against the single loan account in Bull Antics. Every loan in the group has its own tab along the top.
Match everything that’s in both files
The lightning bolt pairs every entry that appears in both files, which is the job that used to mean two Excel exports.
Find the entries that belong together
What’s left is in one file only, and most of it gets treated the same way. Filter for accounting fees, drawings or rent paid on another entity’s behalf, then select the lot.
Code one journal and post them all
The blue arrow builds a journal for each selected entry in the other file, on its own date. Code the first, copy that coding to the rest, then post every journal in one go.
See every loan in the group in balance
With everything matched or posted, the summary shows each loan in the group agreeing as at the date you pick. Export it, or any single loan’s report, to Excel for the file.
- Both sides of the loan, side by side
- Match everything that’s in both files
- Find the entries that belong together
- Code one journal and post them all
- See every loan in the group in balance
Both sides of the loan, side by side
Open the loan and both files sit together for the dates you choose. The trust splits the loan across funds contributed and drawings, so both accounts reconcile against the single loan account in Bull Antics. Every loan in the group has its own tab along the top.
| Date | Description | Debit | Credit |
|---|---|---|---|
| 01/07/2026 | Top up trust950 Loan - Crazy Bull Family Trust | $ 5,000.00 | - |
| 08/07/2026 | Accounting fees - tax return950 Loan - Crazy Bull Family Trust | $ 1,320.00 | - |
| 15/07/2026 | Top up trust950 Loan - Crazy Bull Family Trust | $ 2,500.00 | - |
| 28/07/2026 | Accounting fees - July950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 05/08/2026 | Xero subscription950 Loan - Crazy Bull Family Trust | $ 78.00 | - |
| 12/08/2026 | Repayment from trust950 Loan - Crazy Bull Family Trust | - | $ 3,000.00 |
| 20/08/2026 | Landlord insurance950 Loan - Crazy Bull Family Trust | $ 543.30 | - |
| 29/08/2026 | Accounting fees - August950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 03/09/2026 | Top up trust950 Loan - Crazy Bull Family Trust | $ 10,000.00 | - |
| 15/09/2026 | Accounting fees - financials950 Loan - Crazy Bull Family Trust | $ 2,860.00 | - |
| 26/09/2026 | Accounting fees - September950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 30/09/2026 | Council rates950 Loan - Crazy Bull Family Trust | $ 1,284.60 | - |
| Date | Description | Debit | Credit |
|---|---|---|---|
| 01/07/2026 | Tfr from company501/004 Funds contributed - Bull Antics Pty Ltd | - | $ 5,000.00 |
| 15/07/2026 | Tfr from company501/004 Funds contributed - Bull Antics Pty Ltd | - | $ 2,500.00 |
| 12/08/2026 | Tfr to company503/004 Drawings - Bull Antics Pty Ltd | $ 3,000.00 | - |
| 20/08/2026 | Insurance paid by company501/004 Funds contributed - Bull Antics Pty Ltd | - | $ 543.30 |
| 03/09/2026 | Tfr from company501/004 Funds contributed - Bull Antics Pty Ltd | - | $ 10,000.00 |
No transactions to reconcileRefresh your Xero data above, or post entries from the other Xero organisation as required.
Illustrative AccountKit Inter-entity loan tool. Sample client group and sample figures, not live ledgers.
Match everything that’s in both files
The lightning bolt pairs every entry that appears in both files, which is the job that used to mean two Excel exports.
| Date | Description | Debit | Credit |
|---|---|---|---|
| 01/07/2026 | Top up trust950 Loan - Crazy Bull Family Trust | $ 5,000.00 | - |
| 08/07/2026 | Accounting fees - tax return950 Loan - Crazy Bull Family Trust | $ 1,320.00 | - |
| 15/07/2026 | Top up trust950 Loan - Crazy Bull Family Trust | $ 2,500.00 | - |
| 28/07/2026 | Accounting fees - July950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 05/08/2026 | Xero subscription950 Loan - Crazy Bull Family Trust | $ 78.00 | - |
| 12/08/2026 | Repayment from trust950 Loan - Crazy Bull Family Trust | - | $ 3,000.00 |
| 20/08/2026 | Landlord insurance950 Loan - Crazy Bull Family Trust | $ 543.30 | - |
| 29/08/2026 | Accounting fees - August950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 03/09/2026 | Top up trust950 Loan - Crazy Bull Family Trust | $ 10,000.00 | - |
| 15/09/2026 | Accounting fees - financials950 Loan - Crazy Bull Family Trust | $ 2,860.00 | - |
| 26/09/2026 | Accounting fees - September950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 30/09/2026 | Council rates950 Loan - Crazy Bull Family Trust | $ 1,284.60 | - |
| Date | Description | Debit | Credit |
|---|---|---|---|
| 01/07/2026 | Tfr from company501/004 Funds contributed - Bull Antics Pty Ltd | - | $ 5,000.00 |
| 15/07/2026 | Tfr from company501/004 Funds contributed - Bull Antics Pty Ltd | - | $ 2,500.00 |
| 12/08/2026 | Tfr to company503/004 Drawings - Bull Antics Pty Ltd | $ 3,000.00 | - |
| 20/08/2026 | Insurance paid by company501/004 Funds contributed - Bull Antics Pty Ltd | - | $ 543.30 |
| 03/09/2026 | Tfr from company501/004 Funds contributed - Bull Antics Pty Ltd | - | $ 10,000.00 |
No transactions to reconcileRefresh your Xero data above, or post entries from the other Xero organisation as required.
Illustrative AccountKit Inter-entity loan tool. Sample client group and sample figures, not live ledgers.
Find the entries that belong together
What’s left is in one file only, and most of it gets treated the same way. Filter for accounting fees, drawings or rent paid on another entity’s behalf, then select the lot.
| Date | Description | Debit | Credit |
|---|---|---|---|
| 08/07/2026 | Accounting fees - tax return950 Loan - Crazy Bull Family Trust | $ 1,320.00 | - |
| 28/07/2026 | Accounting fees - July950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 05/08/2026 | Xero subscription950 Loan - Crazy Bull Family Trust | $ 78.00 | - |
| 29/08/2026 | Accounting fees - August950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 15/09/2026 | Accounting fees - financials950 Loan - Crazy Bull Family Trust | $ 2,860.00 | - |
| 26/09/2026 | Accounting fees - September950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 30/09/2026 | Council rates950 Loan - Crazy Bull Family Trust | $ 1,284.60 | - |
| Date | Description | Debit | Credit |
|---|
No transactions to reconcileRefresh your Xero data above, or post entries from the other Xero organisation as required.
Illustrative AccountKit Inter-entity loan tool. Sample client group and sample figures, not live ledgers.
Code one journal and post them all
The blue arrow builds a journal for each selected entry in the other file, on its own date. Code the first, copy that coding to the rest, then post every journal in one go.
| Date | Description | Debit | Credit |
|---|---|---|---|
| 08/07/2026 | Accounting fees - tax return950 Loan - Crazy Bull Family Trust | $ 1,320.00 | - |
| 28/07/2026 | Accounting fees - July950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 05/08/2026 | Xero subscription950 Loan - Crazy Bull Family Trust | $ 78.00 | - |
| 29/08/2026 | Accounting fees - August950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 15/09/2026 | Accounting fees - financials950 Loan - Crazy Bull Family Trust | $ 2,860.00 | - |
| 26/09/2026 | Accounting fees - September950 Loan - Crazy Bull Family Trust | $ 440.00 | - |
| 30/09/2026 | Council rates950 Loan - Crazy Bull Family Trust | $ 1,284.60 | - |
| Date | Description | Debit | Credit |
|---|
No transactions to reconcileRefresh your Xero data above, or post entries from the other Xero organisation as required.
| Description | Account | Tax | Debit | Credit |
|---|---|---|---|---|
| Accounting fees - tax return | Funds contributed - Bull Antics Pty Ltd | BAS Excluded | $ 1,320.00 | |
| Accounting fees - tax return | 300 Accounting expense | BAS Excluded | $ 1,320.00 | |
| Total | $ 1,320.00 | $ 1,320.00 | ||
5 journals posted to Crazy Bull Family Trust, each on its own date, and matched.
Illustrative AccountKit Inter-entity loan tool. Sample client group and sample figures, not live ledgers.
See every loan in the group in balance
With everything matched or posted, the summary shows each loan in the group agreeing as at the date you pick. Export it, or any single loan’s report, to Excel for the file.
| Entity | Crazy Bull Family Trust | Bull Buckets Pty Ltd | Bull Antics Pty Ltd | Bull Property Trust |
|---|---|---|---|---|
| Bull Antics Pty Ltd | $ 70,121.30 | $ -35,000.00 | ||
| Bullish Pty Ltd | $ -12,480.50 | |||
| Bull Property Investments Pty Ltd | $ 212,640.00 |
Illustrative AccountKit Inter-entity loan tool. Sample client group and sample figures, not live ledgers.
Who it’s for
Built for practices with multi-entity client groups
Practices looking after client groups where two or more entities lend to each other: a trading company, a bucket company, a family or unit trust. The more entities in the group, the more loans there are to keep in balance.
The step-by-step method, with or without AccountKit, is in how to reconcile inter-entity loans in Xero.
How often it comes round
Whenever you prepare management reports for the group, and at year end. It’s quick enough to keep up monthly.
- Monthly
- Auto match the new entries and post the one-sided ones while they’re easy to explain.
- Quarterly
- Every loan agrees before the management reports go out.
- At year end
- The summary shows the group in balance, ready to export for the file.
Connected ledgers
Journals post straight into the other file
Both sides come from the client’s own Xero files, and every journal you post lands in the file that was missing the entry. QuickBooks is coming soon and will work the same way, between two QuickBooks files.
The screens above use sample client groups and made-up figures. They aren’t a live AccountKit session.
Xero App Store reviews
What practices say about it
★★★★★
We just have to say account kit's inter-entity loan tool has saved our sanity. I've reconciled literally hundreds of lines across a larger group where very few of the loan accounts matched. It would have been a nightmare otherwise.
★★★★★
As a bookkeeping practice with lots of clients with multiple companies, the inter-entity loan reconciliation tool is invaluable.…
AccountKit is rated 5.0 out of 5 from 83 reviews on the Xero App Store.
Questions
What practices ask about inter-entity loans
Does the inter-entity loan tool work with QuickBooks?
Not yet. Today it reconciles loans between Xero files. QuickBooks is coming soon and will work the same way, between two QuickBooks files.
Do both entities need to be connected to AccountKit?
Yes. The tool reads both sides of the loan from the clients’ own accounting files, so each entity needs its Xero file connected.
Can I see every loan in a client group at once?
Yes. The summary tab shows every loan within a family group, and you can open any balance to see the loans that make it up.
What happens to entries that are only in one file?
Select the one-sided entries and post them to the other file as journals in bulk, so both sides of the loan agree.
Related tools
Tools that sit beside this one
- Compliance
Division 7A tool
Interest and minimum yearly repayments calculated across every loan, with a forecast for dividend planning.Follow a year end - Compliance
Equipment finance
Every finance schedule built the same way, posting each repayment and checked against the ledger all year.Follow a hire purchase
Read the guideHow to reconcile inter-entity loans in Xero
Also in the toolkit
- Account reconcilerReconcile any balance sheet account through the year, from clearing accounts and suspense to loans, linked back to source verifications.
- Client mapping toolDiagrams of client structures, software and processes, with client details kept in sync.
The heart of your firm
Reconcile a client group’s loans in AccountKit
Start a free 14-day trial and group a real client’s entities, or book a demo to see the matching with the team.
